Executive, Executive Director's Office

About the role

The Logistics Institute - Asia Pacific (TLI-AP) is seeking a proactive and well-organised Executive to support the Executive Director's Office and the Institute's programmes and operations. The successful candidate works closely with the Executive Director and the TLI-AP team to provide executive and administrative support, coordinate stakeholder engagements and support programmes, events and day-to-day Institute activities. The position is based at the Kent Ridge Campus.

Key responsibilities

• Manage the Executive Director's calendar, meetings, appointments and travel arrangements.
• Coordinate engagements with internal and external stakeholders, including universities, industry partners and clients.
• Prepare itineraries, meeting materials, correspondence and administrative documentation.
• Process travel claims, reimbursements and related administrative matters.
• Handle confidential information and documents with professionalism and discretion.
• Provide administrative and logistical support for executive education programmes, workshops, events and industry engagements, including speakers, participants, venues, registration and materials.
• Attend to programme enquiries and maintain programme, training and events calendars.
• Support communications, participant feedback and post-event follow-up.
• Provide administrative and operational support for the MSc in Supply Chain Management and other TLI-AP programmes.
• Support procurement and general office administration, maintain administrative records, and coordinate incoming correspondence.

Required profile

• Diploma or degree from a recognised institution.
• Relevant experience in executive support, administration, programme coordination or event management is advantageous.
• Strong organisational and time-management skills, able to manage multiple priorities.
• Good written, verbal and interpersonal communication skills.
• Resourceful, meticulous and service-oriented, able to work independently and collaboratively.
• Able to handle confidential information with professionalism and discretion.
• Strong stakeholder management and coordination skills.

Required skills

• Proficiency in Microsoft Office / Microsoft 365 applications.