Executive Personal Assistant & Office Manager (Family Office)

About the role

This position supports the principal and family members of a Singapore‑based family office. The role blends high‑trust personal assistance with office management, evolving as the family office grows. You will work closely with a small, collaborative team in a fast‑moving environment.

Key responsibilities

• Coordinate office administration, including entity incorporation, document filing, expense tracking and vendor communications.
• Manage calendars, appointments, reminders and scheduling for both professional and personal matters.
• Arrange travel itineraries, handle contingency planning and process related expenses.
• Oversee household logistics, errands, service providers and property‑related tasks.
• Provide day‑to‑day personal support, including family coordination and follow‑ups.
• Assist in planning and executing corporate meetings and small‑scale events.

Required profile

• Prior experience supporting a high‑net‑worth individual, family or senior executive in a blended personal‑administrative role.
• Highly organized, discreet and adaptable with strong initiative and follow‑through.
• Proactive problem‑solver comfortable managing ambiguity.
• Fluent in English and Mandarin for stakeholder communication.
• Bachelor’s degree or higher in any discipline.

Required skills

• Proficiency with AI tools, calendar systems, messaging platforms, travel applications and task‑management software.
• Excellent attention to detail when juggling multiple responsibilities.
• Professional communication style respecting confidentiality and boundaries.