Executive Secretary – Singapore Trading Office

About the role

We are seeking an experienced Executive Secretary to provide high‑level administrative support to the Singapore trading office of a leading global energy trading company. You will work closely with traders and senior management, ensuring smooth daily operations and facilitating regional business activities.

Key responsibilities

• Provide comprehensive secretarial and administrative support to senior stakeholders.
• Coordinate complex travel arrangements, meeting schedules, and expense claims.
• Organise internal and external meetings, handling logistics and reservations.
• Assist in preparing tenders, presentations, reports, and other business documents.
• Support the planning and execution of major corporate and industry events.
• Liaise with internal departments to streamline administrative processes and documentation.
• Maintain accurate records and ensure proper document management.
• Handle ad‑hoc administrative duties while preserving strict confidentiality.

Required profile

• Degree qualified.
• Minimum 5 years of experience in an Executive Secretary, Executive Assistant, or similar senior administrative support role.
• Proven ability to manage complex travel arrangements and senior‑level schedules.
• Highly organised, proactive, meticulous, and able to multitask in a fast‑paced environment.
• Excellent communication skills in English.

Required skills