Executive Secretary to CEO

About the role

We are seeking a proactive and highly organized Executive Secretary to support the CEO of a fast‑growing consumer brand with a strong regional presence across Asia. The role is ideal for someone who thrives in a fast‑paced environment and enjoys coordinating daily business activities.

Key responsibilities

• Manage and maintain the CEO’s calendar, scheduling meetings, appointments, and priorities.
• Coordinate internal and external meetings, prepare agendas, materials, and take minutes.
• Monitor action items and follow up with stakeholders to ensure timely completion.
• Act as a liaison between the CEO and internal teams to facilitate smooth communication.
• Support planning and coordination of internal meetings and business activities.
• Assist in preparing reports, presentations, and summaries for management review.
• Arrange business travel, accommodation, and detailed itineraries for the CEO.
• Coordinate logistics for meetings, events, and leadership engagements.
• Manage expense claims and related documentation accurately.

Required profile

• 2–5 years of experience in administration, secretarial, or executive assistant support.
• Experience supporting managers or senior stakeholders is preferred.
• Strong organizational and time‑management abilities.
• Excellent written and verbal communication in English.
• Detail‑oriented, reliable, and able to multitask.

Required skills

• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook