Executive/Manager (Corporate Services)

About the role

The National Library Board (NLB) is recruiting an Executive/Manager (Corporate Services) for its Library Supply Centre in Changi. The role covers administration, facilities and workplace safety and health (WSH) operations so that business continuity is maintained across the division. The position is initially appointed on a 2-year contract.

Key responsibilities

• Facilities and workplace safety: oversee operations and maintenance of divisional offices and storage repositories, mainly at the Library Supply Centre and also at the National Archives of Singapore and the Former Ford Factory; manage building maintenance, services, annual exercises, routine checks, emergency response plans and WSH compliance.
• Administrative operations: manage mailroom services, workspace allocations, meeting rooms, common areas, common office supplies, department assets and staff admin and welfare support; lead ad-hoc operational efficiency projects using technology and best practices.
• Procurement and financial management: procure goods and services within strict budget control and contract management.
• Vendor and stakeholder engagement: manage on-site service providers and build working relationships with vendors, landlords and NLB stakeholders.
• Corporate and event support: facilitate divisional events such as town halls and staff orientations, and coordinate internal and external visits and learning journeys.
• Governance and process improvement: ensure compliance with statutory requirements and corporate policies, review standard operating procedures regularly and contribute to NLB and divisional project committees.
• Reporting: analyse operational data for management reporting.

Required profile

• Preferably a background in estate management, with at least 3 years of experience in facilities management.
• Meticulous, organised and proactive, able to multitask under tight deadlines.
• Excellent written, verbal and interpersonal communication skills.
• Adaptable to working independently and collaboratively.

Required skills

• Project management, vendor management and procurement skills.
• Solid understanding of workplace safety and health regulations.
• Proficiency in Microsoft Office.