Executive/Senior Executive (Executive Secretarial Support)

About the role

The Saw Swee Hock School of Public Health at the National University of Singapore is hiring an Executive/Senior Executive to provide executive secretarial support on the Kent Ridge Campus. The role supports senior management and the ADVANCE-ID network with administrative, communications and claims handling.

Key responsibilities

• Act as personal assistant to senior management: calendar management, meeting coordination, travel arrangements and correspondence.
• Support administrative work for the ADVANCE-ID network, including meetings, events and activities.
• Process claims, travel reimbursements, invoices and other administrative documentation.
• Support social media updates, publicity and sharing of network activities, events and research achievements.
• Assist with website content updates, newsletters, reports and presentation materials.
• Liaise with internal departments, collaborators and external stakeholders.
• Carry out other administrative duties as assigned.

Required profile

• Diploma or degree in Business Administration, Communications or a related discipline.
• Relevant experience in administrative support, PA duties or office management.
• Meticulous, proactive, resourceful and able to manage multiple tasks independently.
• Strong interpersonal skills and ability to work with diverse stakeholders.
• Prior experience in a life science or clinical research office and/or as a personal assistant is an added advantage.

Required skills

• Good organisational, coordination and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications.
• Experience in social media management, publicity or content creation is an advantage.