Japanese‑Speaking Secretary for Leading Law Firm

About the role

This position provides comprehensive administrative and operational support to a team of lawyers at a leading Japanese law firm in Singapore. The role involves handling scheduling, travel arrangements, document preparation, billing support, recruitment coordination, and general office administration. Candidates should be detail‑oriented, proactive, and able to manage multiple priorities while maintaining professionalism.

Key responsibilities

• Prepare and issue client invoices.
• Draft and manage engagement letters for clients.
• Provide recruitment support, including reviewing resumes/CVs, coordinating interviews, and preparing appointment letters.
• Conduct research and obtain corporate information from ACRA and other sources.
• Arrange business dinners, meetings, events, travel, and other logistics.
• Support payroll processing and payment administration.
• Input data into banking systems and assist with financial transactions.
• Support expense claim processing, collecting expense information and arranging payments.
• Provide general administrative and secretarial support to lawyers.

Required profile

• Ability to communicate professionally in Japanese with internal and external stakeholders.
• Prior experience in office administration, secretarial support, general affairs, or HR administration is highly preferred.

Required skills

• Japanese language proficiency.