Junior Executive Assistant – Investment Firm

About the role

We are seeking a highly organized and discreet Junior Executive Assistant to support the Chairman's Office of a renowned investment firm. Working closely with the Senior Executive Assistant, you will ensure smooth day‑to‑day operations, manage complex calendars across time zones, and handle confidential matters with professionalism.

Key responsibilities

• Assist the Senior Executive Assistant in managing the Chairman’s calendar, coordinating meetings and appointments across multiple time zones.
• Draft, format and proofread correspondence, reports and presentations as directed.
• Maintain physical and digital filing systems, ensuring efficient document management.
• Handle confidential matters relating to the Chairman and his family with utmost discretion.
• Arrange comprehensive travel logistics for the Chairman, his family and visiting guests, including flights, visas, accommodation and itineraries.
• Process expense claims and reimbursements accurately and promptly.
• Provide backup support to the Receptionist during periods of high traffic or staff absence.
• Undertake any additional duties assigned by senior management.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Communications, Hospitality Management or a related field (preferred).
• Minimum 4 years of experience in secretarial, administrative or executive support roles.
• Proven experience drafting emails and managing calendars across countries and time zones.
• Excellent written and verbal communication skills.
• Strong organisational and time‑management abilities, with a high level of accuracy.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Document management systems

What we offer

• One day per week remote work (hybrid model).
• Opportunity to work in a boutique, lean office of around 15 staff.
• Exposure to senior‑level executive support within the investment sector.