Legal Administrative Executive (Patent Administration)

About the role

Spruson & Ferguson is looking for a detail-oriented Legal Administrative Executive to join its Singapore office. As the newest Legal Assistant, you will support key stakeholders in patent prosecution, handling documents, deadlines and general administrative tasks.

Key responsibilities

• Prepare official documents for review by key stakeholders and submit them to patent offices and clients.
• Check emails and ensure important matters are docketed in the system.
• Monitor and track key deadlines for the stakeholders supported.
• Help stakeholders monitor dockets and their Work In Progress reports.
• Support stakeholders in managing the prosecution workflow, putting in extra time for urgent work with imminent deadlines.
• Prepare patent forms for filing with the patent office.
• Carry out general secretarial and administrative duties, including preparing invoices.

Required profile

• 3 to 5 years of relevant administrative or legal secretarial experience is advantageous; fresh graduates and those with less experience are welcome, as on-the-job training is provided.
• Experience in the intellectual property industry or patent prosecution is a bonus.
• Able to work independently, under pressure and deal tactfully with diverse regional stakeholders.
• Fluent written and spoken English.

Required skills

• Proficiency with Microsoft Office applications.
• Good time management, organization and attention to detail.
• Adaptability and willingness to learn new technology.

What we offer

• Competitive annual remuneration and benefits package, including a 13th-month bonus and a variable performance bonus.
• Exposure to international colleagues and culture.
• Mentorship, training and career development opportunities.
• A supportive, flexible and inclusive work environment.