Office Administrator

About the role

STYL Solutions, a Singapore-based company developing fintech and IoT hardware, software and integrated solutions, is looking for an organized, proactive and detail-oriented Administrative Officer to oversee daily office operations and streamline administrative procedures. The role acts as the operational backbone of the organization, covering facility logistics, cross-department coordination, office inventory and compliance.

Key responsibilities

• Manage day-to-day office logistics, facility maintenance and the workplace environment
• Act as the main contact for vendors, landlords, utility providers and IT supply and support services
• Monitor office inventory and handle procurement within budget
• Prepare and maintain company documents, ISO records, reports and SOPs
• Coordinate with finance on operating expenses and track expense reports
• Maintain physical and digital filing systems with strict data privacy
• Manage executive calendars, meetings, room bookings and corporate events
• Organize travel arrangements, accommodations and itineraries
• Answer staff inquiries about office policies, welcome visitors, manage the main phone line and support HR with new employee onboarding

Required profile

• Diploma in Business Administration, Hospitality and Management or relevant qualification
• Minimum 2-3 years of experience as an administrative officer or equivalent
• Experience managing vendors, including negotiating contracts and quotations
• Experience with certification audits (e.g. ISO 9001, 140001) and employee travel arrangements are advantages
• Ability to work in a fast-paced SME environment and handle confidential information professionally

Required skills

• Microsoft Office (especially Excel) or Google Workspace
• Basic understanding of regulatory and safety compliance such as BizSafe and ISO standards

Applications and CVs should be sent to the hiring team by email.