Office Assistant – Equity Research Support, Singapore

About the role

Bernstein, a global equity research and brokerage firm, is looking for an Office Assistant in Singapore to support its Sales, Trading and Research teams (about 12 people). The ideal candidate is detail-oriented, highly organized, proactive and thrives in a collaborative, fast-paced environment with a strong client-service mindset.

Key responsibilities

• Coordinate the Sales team's daily activities, such as calendars, invites and analyst marketing updates.
• Arrange travel itineraries, including flights, accommodation and visas.
• Process and submit travel and business expense claims accurately and in line with internal policies, and maintain travel and expense records.
• Coordinate meeting logistics, including invites, dial-in and video links, and presentation materials.
• Organize analyst lunches, client events and conferences, handling venue bookings, catering and other logistics.
• Monitor and replenish stationery and printed materials.
• Maintain and update client contact databases and distribution lists in the CRM.
• Collaborate with regional offices, especially the Hong Kong team, to synchronize schedules and logistics.

Required profile

• Good written and verbal communication skills.
• Professional, proactive and resourceful, with a strong sense of ownership and accountability.
• Team player comfortable working across departments and time zones.
• Integrity, discretion and a client-centric approach.
• Adaptable and reliable in a fast-moving environment.