Office Executive

About the role

The Office Executive serves as the operational anchor for our Singapore office and warehouse, ensuring smooth day‑to‑day functions, effective stakeholder engagement, and a vibrant workplace culture.

Key responsibilities

• Oversee daily site operations, safety, and facility upkeep.
• Manage vendor relationships, building management, and procurement processes.
• Administer the annual office budget and coordinate with finance teams in the Philippines.
• Control access systems, security passes, and locker allocations.
• Handle local travel logistics using Navan and expense reconciliation with Concur.
• Support Singapore leadership with meeting logistics, boardroom setup, and executive hospitality.
• Plan and execute CSR initiatives, team‑building events, and morale‑boosting activities.
• Coordinate onboarding and off‑boarding processes for Singapore staff.

Required profile

• Bachelor’s degree in HR, Business Administration or a related field.
• Proven experience in office management, facilities oversight, or executive assistance.
• Strong financial literacy for budget and procurement management.
• Excellent communication and cross‑functional coordination skills.

Required skills

• Proficiency with Navan (travel management) and Concur (expense management).
• Advanced use of Slack and Microsoft Teams for real‑time collaboration.
• Expertise in Microsoft Outlook, Excel, and Word.