Office Manager - Singapore

About the role

A proactive, organised and service-oriented Office Manager is sought to oversee the day-to-day operations of the Singapore office, with a focus on facilities, administration and a positive workplace experience. The role also acts as the local hands and eyes for Global IT, giving practical, non-technical help with office equipment and logistics. It works directly with the Singapore IT MSP, so no specialist IT qualifications are required.

Key responsibilities

• Manage daily office operations and keep the workplace safe, professional, welcoming and productive.
• Support the planning and continuous improvement of office policies, procedures and ways of working.
• Manage office budgets, expenses, supplier invoices and purchasing, tracking spend and escalating where required.
• Coordinate facilities maintenance, cleaning, building management, security, access passes, equipment and supplies, and liaise with vendors.
• Act as first point of contact for guests and visitors, and schedule meetings, appointments, meeting rooms, visitor arrangements and employee events.
• Maintain office records in line with data protection and confidentiality requirements, and handle new-starter desk allocation and access.
• Resolve day-to-day issues and complaints, escalating complex or urgent matters to senior management.
• Work with Operations and Global IT on office improvements and employee experience.
• Handle basic IT coordination: replace printer toner and paper, check meeting room AV and Microsoft Teams equipment, receive and track laptops and peripherals, and coordinate JML equipment logistics with Global IT and the Singapore MSP.