Office Manager – Singapore Regional HQ

About the role

Sephora is looking for a highly organized Office Manager to ensure the smooth operation of its Singapore Regional Headquarters. The role combines office administration with executive support, helping senior leaders stay focused while maintaining a productive workplace.

Key responsibilities

• Oversee day‑to‑day office operations, including supplies, equipment, and vendor relationships.
• Coordinate office events, meetings, and conferences, handling logistics, catering, and venue booking.
• Manage incoming and outgoing mail, couriers, and general communications.
• Ensure compliance with office policies, health and safety regulations, and onboarding/off‑boarding processes.
• Maintain organized physical and digital filing systems.
• Provide high‑level administrative support to senior executives: calendar management, travel arrangements, and document preparation.
• Handle confidential information with discretion and act as primary contact for internal and external stakeholders.
• Process expense reports and manage petty cash as required.

Required profile

• Minimum 5 years of experience supporting C‑suite or senior management, combined with office management experience.
• Experience in a multinational environment; retail, luxury, or beauty industry experience is a plus.
• Exceptional organizational, time‑management, and communication skills.
• Ability to prioritize multiple tasks in a fast‑paced setting while maintaining professionalism.

Required skills