Personal Admin Assistant for Ultra-High-Net-Worth Family

About the role

We are looking for a polished, service‑oriented Personal Admin Assistant to support the private and lifestyle affairs of an ultra‑high‑net‑worth family. You will act as the central point for daily administrative tasks, high‑touch travel arrangements, and bespoke lifestyle requests, ensuring seamless execution in a fast‑paced, confidential environment.

Key responsibilities

• Support daily administrative duties and lifestyle management, including high‑level travel planning and bookings.
• Conduct research to source luxury gifts, restaurants, wellness services, bespoke experiences and travel options.
• Coordinate household logistics such as vendor liaison, deliveries, and maintenance scheduling.
• Provide logistics support for private events, family gatherings and social engagements.
• Run personal errands discreetly, both locally and internationally when required.
• Prepare basic documentation, manage expense tracking and provide general administrative assistance.
• Maintain the highest standards of confidentiality and professionalism at all times.

Required profile

• 4‑6 years of experience in administrative, personal assistant or lifestyle coordination roles, preferably within luxury hospitality, private household or family‑office settings.
• Prior experience as an Executive Assistant, Admin Assistant or in hospitality/aviation service roles is advantageous.
• Exceptional organisational skills with the ability to manage multiple priorities calmly and effectively.
• Strong research abilities and a resourceful, solutions‑driven mindset.
• High level of discretion, integrity and professionalism.
• Polished communication and interpersonal skills with a genuine high‑touch service mentality.

Required skills

• Advanced organisational and multitasking capabilities.
• Excellent written and verbal communication.
• Proficiency in handling confidential information.
• Resourceful research and problem‑solving skills.