Personal Assistant to CEO / Office Manager

About the role

Armstrong is seeking an experienced and highly resourceful Office Manager and Personal Assistant to the CEO. The role combines general office administration with support for CEO priority management, cross-functional project coordination and stakeholder engagement. It works closely with the CEO and other leaders across Armstrong's regional businesses, helping turn CEO priorities into well-organised actions and providing clear information for decision-making. The incumbent also supervises a junior administration executive and supports corporate communications.

Key responsibilities

• Manage and prioritise the CEO's calendar, meetings, engagements and travel arrangements, and allocate time according to the CEO's priorities.
• Prepare meeting agendas, briefing materials, presentations and background information for attendees.
• Maintain action trackers, milestones and agreed deliverables, and give the CEO concise progress reports.
• Coordinate CEO-sponsored initiatives and selected cross-functional projects, working with functional leaders and SMEs to highlight delays, risks and issues needing CEO attention.
• Handle sensitive information and communications with confidentiality and discretion.
• Coordinate day-to-day office operations and supervise the administration executive on travel booking and general administration.
• Identify ways to improve office processes, information flow and productivity, and use digital and AI-enabled tools to boost efficiency while protecting data security.

Required profile

• Minimum 8 years of relevant experience, preferably in executive support for senior regional leaders, business operations, project coordination, corporate affairs or similar roles.
• Demonstrated experience coordinating senior stakeholders and cross-functional initiatives; experience supervising a small team is advantageous.
• Bachelor's degree or diploma, or equivalent relevant professional experience.
• Experience in a regional or multinational environment is preferred.

Required skills

• Executive judgement and discretion with sensitive information.
• Organisation and prioritisation under competing demands and tight deadlines.
• Stakeholder management across functions and cultures.
• Ability to turn complex information into clear, concise briefings and presentations.
• Quick learning and adaptability across functional areas.
• Confidence using productivity and AI-enabled tools with attention to confidentiality and data security.