Personal Assistant to the CEO

About the role

A 1-year contract position for a Personal Assistant supporting the CEO, based at the Lifelong Learning Institute in Eunos, Singapore. The role offers the possibility of renewal and conversion to a permanent position, with an annual wage supplement and performance bonus in addition to the salary. Working hours are Monday to Thursday 8:30am to 6:00pm and Friday 8:30am to 5:30pm.

Key responsibilities

• Provide end-to-end administrative support to the CEO, including calendar management, travel arrangements, meeting coordination and communication handling
• Support other senior leaders ad hoc and coordinate with internal departments and external stakeholders to schedule meetings and appointments
• Make business meal reservations and arrange external meeting venues
• Track deadlines, action items and deliverables so the CEO is prepared for engagements
• Process business expense claims promptly and accurately
• Draft agendas, prepare meeting materials, reports and presentation slides for board-level meetings
• Support the CEO in long-term and annual planning, and in preparing periodic reports to the Board and government bodies
• Provide logistical support for Board meetings, annual kick-offs, strategy sessions and quarterly reviews, and assist in internal projects and cross-functional initiatives

Required profile

• Proven experience as a personal assistant, executive assistant or equivalent supporting senior leadership
• Excellent organisation and time management with a high attention to detail
• Strong communication and interpersonal skills, able to interact with senior stakeholders and external partners
• Able to handle multiple priorities in a fast-paced environment
• Discretion and integrity with confidential information

Required skills

• Proficiency in Microsoft Office
• Digital collaboration tools