Research Administrative Manager

About the role

The Senior Manager/Manager leads and oversees a range of administrative functions to ensure the smooth operation of research activities at the NCID Clinical Trials Unit (CTU). The role covers managing clinical projects, administering grants, monitoring fund utilisation, reviewing research agreements and coordinating publicity, visits and seminars.

Key responsibilities

• Provide overall administrative support to the NCID CTU as assigned.
• Develop, implement and continuously improve research administrative processes and workflows to boost research productivity and reduce the administrative burden on Principal Investigators.
• Prepare and oversee research budgets, liaising with finance to give timely feedback to Principal Investigators, and ensure compliance with grantor guidelines and institutional policies.
• Coordinate with external stakeholders such as collaborators, funding agencies, academic institutions and industry partners, and negotiate research agreements.
• Contribute to policymaking and planning that strengthens the CTU's research capabilities.
• Supervise junior administrative staff for timeliness and accuracy.
• Plan and coordinate project meetings, presentations and seminars, record minutes and organise research visits.
• Manage the financial aspects of clinical research projects, including those with external collaborators, and perform other duties as assigned.

Required profile

• Bachelor's degree.
• At least 5 years' experience in research and grant administration in healthcare institutions.
• Experience handling research budgets and supervising research staff.
• Meticulous, detail-oriented and responsible, with good interpersonal skills and a pleasant working attitude.

Required skills

• Excellent written and oral communication skills and ability to multi-task in a fast-paced environment.
• Good working knowledge of MS Office applications.