Secretary & Receptionist – Singapore Office

About the role

We are seeking a proactive Secretary and Receptionist to provide comprehensive administrative support to our Singapore office and deliver excellent front‑desk service to clients and visitors. You will work closely with the Country Director and various internal teams, ensuring smooth daily operations.

Key responsibilities

• Assist the Country Director with secretarial tasks, including document preparation, data collation, report drafting, and stakeholder coordination.
• Handle inbound phone calls, respond to inquiries, and direct calls to the appropriate departments.
• Welcome and escort clients and guests, manage visitor access, and oversee mail, courier, and delivery services.
• Maintain office tidiness, replenish pantry supplies, and coordinate printer/copier maintenance.
• Manage office facilities, telecommunications, and support event organization.
• Perform ad‑hoc duties as required.

Required profile

• 1–2 years of experience in secretarial, receptionist, or office administration roles.
• Degree holder.
• Strong interpersonal skills and a customer‑service mindset.

Required skills

• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Excel.
• Experience with Outlook 365.