Senior Administrative Specialist

About the role

MEXC, a global cryptocurrency exchange founded in 2018, is looking for a Senior Administrative Specialist to handle daily office administration. The role covers office facilities, supplies, vendor coordination, employee onboarding and offboarding, procurement, meeting organisation and record keeping, and works closely with HR, Finance and IT.

Key responsibilities

• Manage daily office administration, including facilities, supplies, equipment, vendor coordination and general workplace operations.
• Coordinate maintenance, repairs, access management, meeting rooms and workspace arrangements.
• Support employee onboarding and offboarding, including workstation preparation, access arrangements, introductions and administrative documentation.
• Manage administrative procurement: sourcing suppliers, requesting quotations, placing orders, tracking expenses and maintaining vendor relationships.
• Organise business meetings, company events, team activities, travel arrangements and other internal administrative activities.
• Maintain accurate administrative records, contracts and invoices, with proper filing and confidentiality.
• Coordinate with HR, Finance, IT and other teams to support employee requests and resolve administrative issues.
• Assist with local office compliance, liaising with building management, service providers and external parties.
• Monitor office budgets and expenses, prepare regular expense reports and suggest cost-efficiency improvements.
• Provide general administrative support to management and employees, handling ad-hoc tasks and projects.

Required profile

• Bachelor's degree or above in Business Administration, Management, Human Resources or a related field.
• 3-5 years of experience in office administration, workplace operations or a similar administrative role.
• Strong organisational and coordination skills, able to manage multiple tasks and priorities.
• Excellent communication and interpersonal skills, with a good command of English; Mandarin Chinese is a plus.
• Previous experience in a technology, fintech, cryptocurrency or other multinational company is preferred.
• Comfortable working in a fast-paced, international and dynamic environment.

Required skills

• Proficiency in Microsoft Office / Google Workspace and other common administrative tools.
• Attention to detail, ownership and problem-solving skills.

What we offer

• A culture of ownership and initiative, with room to lead projects and take on greater responsibility.
• Regular internal training, knowledge-sharing sessions and learning initiatives.
• An open approach to new ideas, with recognition for meaningful contributions.
• Opportunities to grow as a rapidly expanding global exchange, working with colleagues across regions.