Senior Assistant Manager, Senior Management Office

About the role

The National University Hospital (NUH) is recruiting a Senior Assistant Manager for its Senior Management Office. Reporting to the Head, Plans and Admin Section, the role supports executive office operations and contributes to executive governance, organisational coordination, project management and office administration. It acts as a key liaison between the Executive Leadership Team, corporate functions and external stakeholders, and is expected to work independently using digital and AI-enabled tools.

Key responsibilities

• Support the Executive Leadership Team in managing commitments, priorities and engagements, and manage calendars, appointments, meetings, official visits and stakeholder engagements
• Coordinate local and overseas travel and itineraries, track action items and follow up matters needing leadership attention
• Quality-check briefing materials, support executive presentations and talking points, and prepare progress updates, reports and recommendations
• Lead and coordinate projects, develop plans and timelines, track deliverables, risks and dependencies, and support transformation initiatives
• Support executive governance platforms such as staff group meetings, leadership meetings, strategic retreats and management forums, and maintain governance records, action trackers and decision logs
• Leverage Microsoft 365, Copilot and AI tools, identify automation opportunities, and support dashboards and trackers for the office
• Support procurement, budget administration, contract matters, manpower and establishment planning, and audit, compliance and records management

Required profile

• Degree in Business Administration, Healthcare Management, Public Administration, Communications, Information Management or a related discipline
• Minimum 5 to 8 years of relevant experience
• Experience supporting senior management, executive leadership or executive offices preferred
• Experience in governance, strategic implementation, administration or stakeholder management preferred
• Experience in healthcare, public service, higher education or large matrix organisations advantageous

Required skills

• Strong understanding of executive office operations, with good judgement and problem-solving skills
• Ability to manage projects, initiatives and multiple workstreams concurrently
• Excellent interpersonal, stakeholder management, written and verbal communication skills
• Proficiency in Microsoft 365, with familiarity in Microsoft Copilot and AI-enabled tools
• Experience with automation, workflow tools, dashboards or analytics platforms advantageous