Senior Associate, Transplant Centre

About the role

SingHealth is looking for a Senior Associate for its Duke-NUS Transplant Centre (SDTC) to provide administrative and operational support to the Head, Directors and Managers of the centre. This is a hands-on coordination role covering secretarial support, meeting management, financial administration and logistics.

Key responsibilities

• Manage the department's common inbox, coordinate email announcements, liaise with vendors for equipment maintenance, monitor office supplies and track IT service tickets.
• Manage calendars and schedule meetings for the Head, Advisors and Directors; coordinate room bookings and catering, prepare and collate meeting materials, and document and share meeting minutes.
• Track action items under supervision and help prepare travel and training documentation for overseas trips and conferences.
• Process routine claims, reimbursements and payments, perform basic document checks, assist with procurement documentation and keep financial records organised for expenditure monitoring and audit readiness.
• Coordinate staff onboarding and offboarding, including workstation setup, system access and timely termination of access on resignation.
• Provide administrative assistance to transplant programmes, including dashboard updates and data entry.

Required profile

• GCE N Level or equivalent qualification with at least 2 years of relevant administrative experience.
• Prior experience in a healthcare setting is an advantage.
• Strong verbal and written communication skills.
• Good organising and coordinating skills, able to work under tight deadlines.
• Self-motivated and a collaborative team player.