Senior Executive Assistant - Cancer Fund Management

About the role

The National University Hospital (NUH) is looking for a Senior Executive Assistant to administer financial assistance programmes for cancer patients and support institutional initiatives in education, training and research. The role suits a detail-oriented person who balances compassionate patient support with rigorous financial governance and regulatory compliance.

Key responsibilities

• Receive, review and process applications for financial assistance programmes for needy cancer patients, verifying the completeness and accuracy of supporting documents such as medical reports, financial statements and eligibility documentation.
• Administer funding for staff education and training programmes aimed at improving patient care and cancer prevention.
• Build working relationships with Medical Social Workers, healthcare professionals, administrative staff and external stakeholders, and act as the main point of contact for fund-related enquiries.
• Guide applicants and staff on eligibility criteria, application requirements and procedures, and share status updates on applications.
• Prepare reports and documentation for half-yearly committee meetings, including statistical data, financial summaries and performance metrics, and keep accurate records of fund disbursements, budget allocations and expenditure.
• Monitor fund utilisation against approved budgets, analyse fund performance data and recommend improvements to funding strategies.
• Ensure compliance with institutional policies and regulatory requirements, protect patient confidentiality, mitigate financial, compliance and operational risks, and support internal and external audits.
• Contribute to improving fund administration processes, procedures and guidelines.

Required profile

• Minimally a diploma in Business Administration, Finance, Social Work or a related field.
• Minimum 2 years of experience in financial administration, grants management or fund administration.
• Experience in regulated environments with strict compliance requirements, preferably in healthcare, financial services or government sectors, including audit processes, documentation and regulatory reporting.

Required skills

• Data analysis, statistical reporting and report and presentation preparation.
• Reviewing, developing and implementing operational processes and procedures.