Senior Executive / Assistant Manager, Grant Administration

About the role

The Institute for Digital Molecular Analytics and Science (IDMxS) is a new interdisciplinary Research Centre of Excellence funded by the Ministry of Education (Singapore), Nanyang Technological University and the National University of Singapore. The Senior Executive / Assistant Manager, Grant Administration supports the administration and financial management of research grants at IDMxS, ensuring compliance with funding guidelines, regulatory requirements and reporting deadlines. The role works closely with researchers, funding agencies and internal stakeholders.

Key responsibilities

• Grant administration: manage the full grant lifecycle, including application submission, award creation, variations and grant closure
• Review grant proposals, communicate approved budgets and ensure compliance with funding guidelines
• Provide financial and grant advisory support to Principal Investigators, researchers, funding agencies and internal stakeholders
• Monitor grant budgets, verify expenses, prepare forecasts and reports, and follow up on funding disbursements
• Coordinate with internal and external stakeholders and identify new grant opportunities for the Centre
• Research support administration: approve purchase requisitions, process finance coding, invoices, journal postings and claims
• Administer and track purchase requisitions through the ARIBA system
• Coordinate manpower administration, including funding checks and documentation
• Create and maintain project structures (WBS/PID) for research grants and manpower funding
• Support Centre leadership with meetings, travel arrangements and expense claims
• Maintain the annual Grant Calls calendar and prompt PIs three months ahead of each call

Required profile

• Bachelor's degree in Finance, Business Administration or a related field
• Minimum 3+ years of experience in grant administration, preferably in a research or higher education environment
• Knowledge of and experience with all administrative functions of end-to-end grant management
• Experience in research benchmarking (e.g. H-index, FWCI-index) is advantageous

Required skills

• Strong communication, organisational, analytical and problem-solving skills
• Attention to detail
• Ability to collaborate with researchers, funding agencies and senior leadership while complying with governance requirements