(Senior) Executive Assistant, Psychological Medicine (REACH West, Contract)

About the role

The Executive Assistant / Senior Executive Assistant provides administrative and operations support for their respective section within REACH West, Psychological Medicine, on a contract basis. The role covers day-to-day administration, logistics, patient registration and event management.

Key responsibilities

• Maintain and update statistics and databases, and enter data for tracking purposes
• Organise meetings and write minutes
• Procure psychologist tools and office supplies, book rooms, arrange catering and lend laptops, projectors and other teaching equipment
• Manage appointment scheduling and the hotline
• Register patients and assist clinicians and therapists so clinic consultations run smoothly
• Manage events such as workshops, seminars and training courses
• Carry out any other ad-hoc duties assigned

Required profile

• Diploma qualification or equivalent; further education or certification in healthcare administration is a plus
• At least 2 years of administrative experience, preferably in a healthcare or clinical setting
• Strong planning and organisational ability, able to handle multiple tasks and deadlines
• Clear verbal and written communication, working independently and in teams

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Virtual meeting platforms such as Microsoft Teams and Zoom