Senior Executive, Group Legal

About the role

This role sits within the CEO Office and provides administrative, financial and logistical support to Group Legal. It ensures smooth day-to-day office operations, timely processing of invoices and vendor payments, and effective coordination of events and engagements.

Key responsibilities

• Manage day-to-day office administration, including filing systems, correspondence and physical and digital records management
• Handle PA duties such as coordinating calendars and meetings, and arranging meeting logistics for senior Group Legal management and the Internal Audit Unit
• Liaise with internal units, divisions and groups on Group Legal's operational needs
• Maintain department supplies, equipment and office resources, and carry out ad-hoc duties as assigned
• Process invoices from external counsel, vendors and service providers accurately and on time, and track budget utilisation, flagging variances to senior management
• Maintain records of legal spend, retainer agreements and vendor contracts, and support procurement of external legal services within procurement guidelines
• Plan and organise Group Legal events (e.g. team building), training sessions and stakeholder engagements

Required profile

• Minimum 5 years of related work experience
• Relevant public sector experience is an added advantage
• Good oral and written communication skills
• Proactive mindset, strong organisational skills, discretion with confidential legal matters and ability to manage multiple priorities
• Team-player

Required skills

• Proficiency in MS Office, Outlook and Teams
• Ability to learn company-specific software if required
• Interest in improving processes and adopting legal technology, including AI-enabled tools