Senior Executive, NUHS Residency

About the role

The Graduate Medical Education Office at NUHS is looking for a Senior Executive to provide administrative support in managing calendaring, meetings, faculty matters, accreditation and the distinction track. The role also acts as key administrative point of contact for the Residency training programme.

Key responsibilities

• Support the Designated Institutional Official (DIO): act as point of contact for meeting and appointment invitations, manage the DIO's calendar, communicate with stakeholders about their schedules, check documents and obtain endorsements and signatures, and prepare materials and data.
• Schedule and organise departmental meetings: arrange and send calendar invites with agendas, book rooms, purchase refreshments and take attendance.
• Assist with accreditation processes for the institution and all residency programmes, including Letters of Notification, survey results, internal reviews, site visits and engagement sessions, and liaise with internal and external stakeholders.
• Act as the main administrative contact for the Residency programme, assist the Programme Director in developing the programme and curriculum, serve as the main resource for faculty and residents on residency policies, and organise meetings, teaching sessions and reports.
• Support sub-committees, events and GME education-related activities, and carry out any other duties assigned.

Required profile

• Bachelor's degree in a relevant field, preferably with similar working experience in an education or healthcare environment.
• Meticulous, organised and diligent; adaptable, resourceful and responsible.
• Effective communicator with diverse stakeholders, able to multi-task in a fast-changing environment with a sense of timeliness.
• Able to work independently and in teams.

Required skills

• Proficiency with Microsoft applications, especially Excel, Word and PowerPoint.