Senior/Associate Executive (CFO PA & Office Administration)

About the role

SingHealth is recruiting a Senior/Associate Executive for the CFO Private Assistant and Office Administration position within the EGH Planning Office. The role provides executive, secretariat and administrative support to the Chief Financial Officer of Eastern General Hospital, a 1,000-bed hospital in Bedok North offering inpatient and outpatient services. It is a fast-paced hospital planning environment where the executive acts as a trusted point of contact for office matters.

Key responsibilities

• Manage the CFO's schedule, meetings, travel arrangements and itineraries, anticipating needs and resolving conflicts early
• Provide secretariat support for meetings: coordinate logistics, prepare materials, track follow-ups and keep accurate records
• Act as the main point of contact for office matters and support hospital events when required
• Prepare correspondence, documents, reports and presentation materials with accuracy, context and confidentiality
• Coordinate the review and signing of documents by stakeholders and follow them through to completion
• Raise purchase requests, follow up on deliveries and verify invoices for payment
• Maintain records of departmental assets and staff system access rights, including onboarding and offboarding updates
• Identify administrative gaps, propose improvements and help the team work more effectively as the hospital grows

Required profile

• Diploma in any discipline, with at least six years of relevant administrative or secretariat experience
• High sensitivity and situational awareness, able to handle confidential matters with discretion
• Excellent organisational skills, attention to detail and follow-through, managing multiple priorities
• Strong communication and interpersonal skills, confident engaging stakeholders at all levels
• Collaborative team player with integrity, accountability, resourcefulness and trustworthiness

Required skills

• Strong proficiency in Microsoft Office, especially Word, Excel and PowerPoint