Studio Coordinator

About the role

The Studio Coordinator partners with the Studio Directors to drive the operational success of the Lifestyle Studio in the Singapore office. Acting as a single point of contact for internal, external and firmwide team members, the role manages aspects of studio operations so that leadership can focus on strategy.

Key responsibilities

• Studio performance: support studio business meetings, prepare Studio Leaders for office-wide meetings and document action items; download, analyse and prepare reports for leadership review, including A/R, backlog, timesheets, unbilled labour, revenue forecasting and staffing requests
• Talent engagement: run studio events and social gatherings, manage budgets where needed and partner with leadership to build a healthy studio culture
• Business development: support marketing with prospect research, coordinate with Marketing on pursuits and collateral, and respond quickly to client requests
• Studio operations: own and manage studio-wide meetings, schedules and follow-up, plan software and workspace updates with Office Services and IT, and track PDP, onboarding and new hire setup with HR
• Admin support: calendar management, travel arrangements, expense management, drafting emails, presentations and documents for the Office Managing Director, and arranging logistics for meetings
• Maintain a clean studio space, manage the studio PTO calendar, and handle sensitive information

Required profile

• Minimum 5 years of experience in a similar capacity
• Good communicator who works confidently across all levels and with board members
• Professionalism, trustworthiness and integrity
• Attention to detail, organisational and technical skills, and ability to prioritise and take ownership
• Experience handling multiple tasks and projects at once and managing complex situations

Required skills

• Microsoft Office (a must)
• Adobe Suite / InDesign (a huge plus)

What we offer

• Medical, dental, vision, disability and wellness programmes
• Profit sharing and twice-yearly bonus opportunities
• Reimbursement for professional license fees and tuition for eligible programmes