Team Executive

About the role

Ashurst Perkins Coie, a global law firm with more than 3,500 client-facing practitioners across 52 offices, is hiring a Team Executive. You will liaise closely with the Lawyers and Practice Executives and other functions within the firm to provide proactive and effective general administrative assistance.

Key responsibilities

• Central Services / Global Shared Services: print and sort emails and documents, often with attachments or links, and file when required; photocopy, scan, print, fax, bind and prepare documents, and handle large-volume document production, courier or reprographic work.
• Process and submit expense claims as needed, and organise and maintain electronic and hard-copy files.
• Data entry for record keeping and updating client databases, including contact details in Interaction and Outlook.
• Prepare files for vacating, help identify expired files and arrange their collection or retrieval.
• Assist with the monthly billing process by preparing proformas and draft bills.
• Support new business intake, client file opening and document amendments, checking accuracy against the firm's standards.
• Business Development: research internal and external sources for client or practice-area information, coordinate client events (meeting facilities, rooms) and assist at events with welcoming and registration.
• General administration: coordinate travel where necessary and carry out ad hoc tasks.

The firm undertakes vetting and background checks of staff with consent, in line with its legal and regulatory obligations. It prefers to fill vacancies directly and works only with agencies on its preferred supplier list.