Admin Executive - Finance Support

About the role

Bitdeer, a technology company for Bitcoin mining and AI cloud, is looking for a proactive, organized Administrative Executive to support its Finance department. The role covers day-to-day administration and ad hoc requests, from travel and visas to team events and light finance admin.

Key responsibilities

• Arrange business travel end to end, including flights, hotels, ground transport and itineraries, plus changes and cancellations at short notice
• Handle visa applications and travel documents, including preparation, submission and deadline tracking
• Manage calendars, schedule meetings across time zones and coordinate with internal teams and external parties
• Plan and book team bonding activities, team meals and department events, including venues, vendors, logistics and budgets
• Prepare and track expense claims, reimbursements and receipts for travel and events
• Support light finance admin such as collecting documents and following up on approvals
• Handle ad hoc admin requests and errands, and maintain organized digital and physical filing and records

Required profile

• At least 2 years of relevant experience as an Executive Assistant, Personal Assistant, Secretary or Admin Assistant
• Hands-on experience with corporate travel and visa applications for different countries
• Very organized and detail-oriented, able to handle competing priorities and last-minute changes calmly
• Proactive, resourceful and discreet with confidential information
• Strong written and spoken communication

Required skills

• Google Workspace (Gmail, Sheets)
• Microsoft Excel
• Exposure to finance or accounting admin is a bonus but not required

What we offer

• A culture that values authenticity and diversity, in an inclusive environment with open workspaces
• A fast-growing company with direct impact on the digital asset industry
• New projects, process development, personal accountability, autonomy, fast growth and learning opportunities
• Welfare benefits and developmental opportunities such as training and mentoring