Admin Executive (Tai Seng / Pasir Ris)

About the role

SJM, the integrated facilities management arm of Surbana Jurong, is hiring two Admin Executives for its exclusive projects: one based at Tai Seng and one for the Pasir Ris site. The role provides administrative and operational support so that the office runs smoothly and efficiently every day.

Key responsibilities

• Provide administrative and operational support for smooth day-to-day office operations.
• Liaise with internal project teams and the Finance department on invoices, billing and payment processing.
• Monitor work orders and ensure timely submission and tracking of service reports.
• Manage and maintain the OneDrive filing system so records are accurate and easy to retrieve.
• Monitor office supplies, coordinate procurement and replenishment, and keep adequate inventory.
• Manage the issuance, tracking and accountability of office equipment and assets.
• Coordinate meeting schedules, logistics, documentation and support staff attendance, onboarding and offboarding.
• Maintain a clean, organised and efficient office while carrying out other assigned duties.

Required profile

• Diploma in Business Administration, Office Administration, Human Resource Management or a related discipline.
• Minimum 2 years of relevant administrative or office management experience.
• Experience managing administrative records, work orders, inventory and office assets.
• Strong organisational, coordination and time management skills, with the ability to multitask and meet deadlines.
• Good communication and interpersonal skills with internal and external stakeholders.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Microsoft OneDrive/SharePoint or other document management systems.