Administration Executive

About the role

Kanlian Ferry Pte Ltd, a long‑standing maritime services provider in Singapore, is seeking a proactive Administration Executive to support its growing operations. The role involves handling employee documentation, liaising with government agencies, and ensuring compliance with licences and certifications.

Key responsibilities

• Process Work Pass applications, renewals and onboarding paperwork.
• Maintain employee records, manage leave administration and HR documentation.
• Coordinate with government bodies on employment and regulatory matters.
• Monitor and renew company licences, certifications and insurance policies.
• Prepare correspondence, reports and other company documentation.
• Liaise with employees, vendors and external service providers on administrative issues.
• Assist management with compliance, special projects and general administrative tasks.
• Undertake additional duties as assigned by management.

Required profile

• At least GCE ‘O’ Level or Diploma qualification.
• Approximately three years of administrative or commercial experience, preferably with government agency interaction.
• Bilingual with strong spoken and written English.
• Resourceful, organized, able to manage multiple priorities and maintain confidentiality.
• Positive attitude and strong interpersonal communication skills.

Required skills

• Proficiency in Microsoft Office.
• Comfortable using online platforms and digital systems.

What we offer

• Five‑day work week.
• Competitive remuneration package (SGD 3,000‑3,600 per month).
• Career development and structured on‑the‑job training.
• Stable, friendly working environment.