Administration Manager

About the role

We are looking for a proactive, detail‑oriented Administration Manager to support the Estates & Development senior management team. The role ensures smooth day‑to‑day operations, handling meeting coordination, records, contracts and internal communications with discretion.

Key responsibilities

• Act as personal assistant to the Director and senior management, scheduling meetings, appointments and engagements.
• Manage calendars proactively to minimise conflicts and optimise senior management’s time.
• Coordinate meeting logistics, including venues, technology setup and preparation of materials.
• Provide end‑to‑end administrative support for the department, processing invoices, issuing staff circulars and updating movement and leave records.
• Prepare, maintain and track tenancy agreements for F&B outlets and staff apartments, monitoring contract expiries.
• Organise departmental events, venue bookings and refreshments.
• Maintain physical and digital filing systems for audit readiness.
• Handle incoming and outgoing correspondence professionally and timely.
• Post notices and updates on internal platforms and coordinate staff engagement activities.
• Oversee office supplies, pantry provisions and photocopier contract management.

Required profile

• Proactive and detail‑oriented with strong organisational abilities.
• Excellent communication skills and ability to interact professionally with internal and external stakeholders.
• Discretion in handling sensitive and confidential information.
• Ability to manage multiple priorities and meet tight deadlines.

Required skills