Administrative Assistant – Communications (APEC)

About the role

The Administrative Assistant will support the Vice President of Communications for the APEC region, providing high‑level administrative and coordination services. This full‑time position is based at Marriott International’s Harbourfront office in Singapore.

Key responsibilities

• Develop and format stakeholder presentations, reports, and statistical documents for the APEC Communications team.
• Create and maintain shared folders, performance‑tracking spreadsheets, and other team documentation.
• Produce, distribute, and sign routine correspondence and communications on behalf of the VP, with appropriate authorization.
• Coordinate meeting logistics, including venue booking, agenda preparation, minutes taking, and conference‑call setup.
• Arrange travel, hotel accommodations, and expense reporting for the VP and team members.
• Manage the VP’s calendar, schedule appointments, and track team vacations.
• Maintain office supplies, file documents, and respond to internal information requests.

Required profile

• Excellent written and verbal English communication skills.
• Strong administrative background with the ability to work independently and prioritize tasks.
• Proactive, reliable, and able to manage time effectively under minimal supervision.
• Good relationship‑building skills with guests, owners, and colleagues.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• Equal‑opportunity workplace that values diversity and inclusion.