Administrative Assistant – HR & Admin Support

About the role

We are looking for a proactive Administrative Assistant to provide comprehensive HR and office support. You will handle daily administrative tasks, coordinate facility services, and assist with financial documentation to ensure smooth operations.

Key responsibilities

• Answer incoming calls, manage couriers, and arrange site visits and meetings.
• Process procurement requisitions, staff claims, subscriptions, and business gifts.
• Monitor and arrange maintenance for office equipment and security systems.
• Manage parking administration and coordinate telecommunication requests.
• Compile data for budget, Capex planning, and turnaround preparation, including invoicing and cost recovery.
• Support tender and contract documentation and assist internal initiatives such as safety newsletters.

Required profile

• Minimum Nitec/Higher Nitec or equivalent qualification.
• Proficient in Microsoft Excel and Word.
• Working knowledge of SAP is an advantage.
• Strong interpersonal and communication abilities.
• Team‑player attitude.

Required skills

• Microsoft Excel
• Microsoft Word
• SAP (working knowledge)

What we offer

• Competitive salary commensurate with experience.
• Service benefits (0.25–0.5 month salary + $500 annually based on tenure).
• Location allowance, medical and dental subsidies, hospitalization and surgical benefits for spouse and children.
• Comprehensive insurance coverage.
• Holiday, sports and wellness subsidies.
• Daily shuttle bus service between Jurong Island and Jurong East MRT.