Administrative Assistant – HR & Organisation Development

About the role

We are seeking a proactive Administrative Assistant to support our Organisation Development (OD) team. The role involves coordinating staff events, handling procurement, and providing day‑to‑day administrative support in a fast‑paced environment.

Key responsibilities

• Plan and execute internal staff events, workshops and engagement activities, managing venue setup, registration, attendance tracking and on‑site support.
• Liaise with vendors, obtain quotations, arrange deliveries and monitor procurement requests to ensure timely fulfilment.
• Maintain OD records, event documentation, invoices and attendance data; assist with meeting scheduling and note‑taking.
• Consolidate participation data, feedback and survey results; support basic reporting on attendance, engagement metrics and event expenses.

Required profile

• Prior experience in administrative, operations or event coordination roles.
• Strong organisational abilities with attention to detail.
• Capacity to manage multiple tasks and work with diverse stakeholders.
• Effective communication and interpersonal skills.
• Availability for the full six‑month assignment (July 2026 – December 2026).

Required skills

• Proficiency in Microsoft Office applications – Excel, Word, PowerPoint and Outlook.
• Ability to create event publicity materials and simple communications using Canva.