Administrative Assistant

About the role

We are seeking a detail‑oriented Administrative Assistant to support our operations team in the underground utilities infrastructure sector. The role involves providing comprehensive administrative support, coordinating soil disposal logistics, and maintaining accurate records to ensure smooth daily operations.

Key responsibilities

• Provide general administrative support to ensure efficient department operations.
• Coordinate lorries and Registered Excavator Operators (REOs) for timely soil transportation to external disposal sites.
• Liaise with project and site teams on soil disposal activities and deliveries to storage areas.
• Perform accurate data entry of daily job sheets and update soil disposal movement and volume information.
• Prepare and process claims for external soil disposal chits.
• Maintain and organize departmental records in both electronic and hard‑copy filing systems.
• Undertake other duties as assigned by the immediate superior or HOD.

Required profile

• Diploma or equivalent qualification in Business Administration or a related field.
• Minimum 3 years of relevant experience in administrative, project coordination, or project support roles.
• Experience in the construction or engineering industry is an advantage.
• Basic understanding of project documentation, reporting, and claims processes.
• Strong organizational skills with attention to detail.
• Good communication and coordination abilities.
• Proficiency in Microsoft Office applications.

Required skills

• Microsoft Office

What we offer

• 5‑day work week at our North Singapore office (No. 3 Sungei Kadut Drive).
• Company‑provided shuttle service from Woodlands and Kranji MRT stations.
• Company‑provided lunch bus.
• 14 days of annual leave, with additional leave based on tenure.
• Exclusive benefits under our Corporate Telecommunication Scheme.
• Access to medical teleconsultation services and comprehensive medical benefits.