Administrative Assistant

About the role

We are looking for an Administrative Assistant to join our fast‑paced P&G team in Singapore. You will provide high‑quality secretarial and coordination support to senior leaders and cross‑functional teams, ensuring meetings, travel, and events run smoothly.

Key responsibilities

• Manage calendar scheduling and provide secretarial support for leadership and senior staff.
• Arrange travel, process expense reports and handle purchase orders on P&G systems.
• Coordinate team meetings, update organization charts and prepare meeting materials.
• Liaise with external parties such as candidates, suppliers and visitors.
• Organise finance & administration events, employee engagement activities and onboarding/offboarding logistics.
• Produce name lists, reports, communication materials and other business documents.
• Support ad‑hoc projects and various administrative tasks as required.

Required profile

• Minimum ‘A’ Levels with work experience or a relevant diploma.
• 2‑4 years of administrative or related experience.
• Ability to work independently, solve problems and meet tight deadlines.
• Meticulous, organized and able to act with urgency.
• Excellent written and spoken communication skills, comfortable working across cultures.

Required skills