Administrative Assistant

About the role

Caterpillar is looking for an Administrative Assistant to join its Customer Solutions team within the Customer Solutions Growth Regions division, which works with dealers and customers to design and deliver product, service and technology solutions. The role supports Vice Presidents and other staff with administrative coordination so they can run more efficiently. It is based in Singapore (Jurong) and requires onsite presence five days a week.

Key responsibilities

• Schedule meetings and maintain calendars.
• Make travel arrangements and coordinate customer, dealer and employee engagement events and meetings.
• Prepare expense books and handle expense reimbursements.
• Receive and pass on e-mails and notices, and coordinate communications.
• Prepare presentation materials as needed.
• Maintain records and prepare reports such as organization charts and records retention.
• Provide back-up duties for other administrative professionals and perform other routine administrative tasks.

Required profile

• Accuracy and attention to detail, using checklists to avoid errors.
• Ability to collaborate with individuals and groups and to initiate collaborative meetings under guidance.
• Effective communication, listening to feedback and reading non-verbal cues.
• Flexibility and adaptability to changing assignments, processes and people.
• Ability to manage several concurrent priorities and projects while keeping productivity up.
• Problem-solving approach and knowledge of office administration.

Required skills

• Microsoft Office, including intermediate use of Office applications.
• Office administration: arranging meetings, scheduling rooms and equipment, operating copiers, faxes and phones, distributing correspondence, ordering and stocking office supplies.

What we offer

• A total rewards package with day-one benefits and the potential of a variable bonus.
• Paid annual leave and flexi leave, prorated based on hire date.
• Medical and insurance coverage.

Visa sponsorship is not available for this position. The posting runs from October 28 to November 9, 2026.