Administrative Business Partner II

About the role

We are seeking an Administrative Business Partner II to support the VP of APAC within Pinterest’s Global Business Organization. The role will act as a strategic partner, ensuring smooth operations, effective communication, and seamless logistics across the region.

Key responsibilities

• Manage the executive’s calendar, aligning meeting cadences with business priorities and coordinating complex, large‑scale meetings.
• Prepare and distribute meeting materials, capture action items, and circulate notes for team and leadership sessions.
• Organise events and off‑site activities, handling venue research, logistics, and content preparation.
• Coordinate with cross‑functional partners such as HR, Recruiting, and Finance to support business initiatives.
• Reconcile expenses, process purchase orders, and manage swag and employee‑recognition budgets.
• Arrange travel itineraries and provide on‑ground support for offsite events in collaboration with Workplace and IT teams.

Required profile

• 5+ years of experience supporting a Director‑level or higher executive.
• Strong written and verbal communication skills with a professional demeanor.
• Excellent organisational abilities and capacity to multitask in a fast‑paced environment.
• Proactive attitude and ability to take initiative without supervision.

Required skills

• Proficiency with Microsoft Office Suite.
• Familiarity with gSuite, Slack, Workday, and Expensify.
• Experience using AI tools such as ChatGPT, Claude, Gemini, Manus, or Perplexity.