Administrative Coordinator, CEO Office

About the role

The Administrative Coordinator will support the day‑to‑day operations of the CEO Office, ensuring that meetings, travel, and logistics run smoothly. Reporting to a Project Manager, the role is hands‑on, execution‑focused and requires close interaction with senior stakeholders.

Key responsibilities

• Provide administrative and logistical support before, during, and after board and executive meetings.
• Coordinate meeting logistics, including room setup, IT and lighting checks, printed materials, seating, and on‑site coordination.
• Track meeting outcomes, document action items, and follow up on next steps.
• Facilitate communication between the CEO Office and internal teams, sharing information promptly.
• Work with colleagues and external vendors to arrange schedules, transport, and meeting arrangements.
• Support ongoing initiatives by tracking timelines and organizing information.
• Handle ad‑hoc, time‑sensitive requests related to senior leadership engagements.

Required profile

• Significant experience in an administrative or executive support role, preferably supporting senior leadership.
• Strong organizational and project coordination abilities with capacity to manage multiple priorities.
• Excellent communication and interpersonal skills, confident engaging with senior executives.
• High level of discretion and integrity when handling confidential information.
• Ability to work independently, exercise judgment, and take initiative.

Required skills

• Proficiency in Microsoft Office Suite and collaboration tools.