Administrative Coordinator

About the role

We are looking for a reliable and detail‑oriented Administrative Coordinator to support our Financial Advisory team in Singapore. The role combines traditional office administration with basic social‑media support, ensuring smooth daily operations for consultants and enhancing the firm’s online presence.

Key responsibilities

• Coordinate and schedule client appointments for financial consultants.
• Liaise with clients to confirm meetings and follow up on appointments.
• Prepare, organise and file client documentation and administrative paperwork.
• Maintain accurate client records and update internal systems.
• Handle general administrative duties such as filing, data entry and document management.
• Assist with processing applications and ensure completeness of documents.
• Support consultants with daily operational and administrative tasks.
• Manage basic social‑media activities: schedule posts, upload content and respond to simple enquiries.
• Create or update social‑media graphics using Canva.
• Use Microsoft Office and digital platforms to improve workflow efficiency.
• Perform other ad‑hoc administrative duties as assigned.

Required profile

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Familiar with Canva or willing to learn simple graphic editing tools.
• Comfortable using social‑media platforms such as Instagram, Facebook, LinkedIn or TikTok.
• Strong organisational and multitasking abilities with excellent attention to detail.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Prior experience in administration, coordination, customer service or social‑media support is an advantage.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Canva
• Instagram
• Facebook
• LinkedIn
• TikTok

What we offer

• Salary SGD 2,500 – 3,000 per month.
• Stable working hours: Monday to Friday, 9:30 AM – 6:00 PM.
• Office‑based position in Singapore’s central business district.
• Comprehensive on‑the‑job training and exposure to the financial services industry.
• Supportive and collaborative work environment with opportunities to develop administrative and digital skills.