Administrative Executive Assistant (Contract)

About the role

This contract position supports senior business leaders of a multinational technology company. You will act as the primary point of contact for calendar management, meeting coordination across time zones, and travel logistics, ensuring leaders stay ahead of shifting priorities.

Key responsibilities

• Proactively manage calendars for three business leaders, scheduling internal and external meetings across multiple time zones.
• Coordinate travel arrangements, including visas, accommodation, and compliance with company policies.
• Organise meeting logistics, prepare agendas, and handle follow‑up actions.
• Support expense reporting, procurement requests, and invoice tracking to ensure accuracy and timeliness.
• Maintain clear communication with stakeholders throughout the organization.

Required profile

• At least 2 years of experience as an administrative assistant within a global or multinational environment.
• Excellent organizational abilities with the capacity to shift focus rapidly and work independently.
• Strong communication and interpersonal skills for interacting with diverse stakeholders.
• Adaptability to a dynamic, fast‑paced environment.

Required skills

• Proficient with Microsoft Outlook, Excel and PowerPoint.
• Strong command of the Microsoft Office suite and Windows operating system.