Administrative & Executive Assistant

About the role

We are looking for a proactive and highly organized Administrative & Executive Assistant to support senior management and ensure smooth office operations. The role combines day‑to‑day administrative duties with executive‑level assistance, requiring strong attention to detail and the ability to juggle multiple priorities.

Key responsibilities

• Manage daily office administration, filing systems, records, and company documents.
• Coordinate office supplies procurement, inventory management, and vendor relationships.
• Support employee onboarding, office facilities, and company events.
• Process invoices, expense claims, and other administrative documentation.
• Assist in drafting correspondence, announcements, and reports.
• Maintain executives' calendars, schedule meetings, arrange travel, and handle logistics.
• Screen calls, emails, and correspondence, ensuring timely follow‑up.
• Prepare meeting materials, presentations, reports, and minutes.
• Handle confidential information with discretion and professionalism.
• Contribute to special projects and ad‑hoc assignments as needed.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Management or a related field.
• 3–5 years of experience as an Executive Assistant, Personal Assistant, Administrative Executive or similar role.
• Strong organizational, time‑management and multitasking abilities.
• Excellent verbal and written communication skills.
• Professional demeanor, positive attitude and ability to work independently while maintaining confidentiality.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook