Administrative Executive – Operations & Expatriate Housing

About the role

The Administrative Executive (Ops) will oversee all aspects of expatriate accommodation and provide comprehensive office administration support. You will act as the main liaison between employees, landlords, agents and service providers to ensure smooth relocation and day‑to‑day office operations.

Key responsibilities

• Source, shortlist and coordinate rental apartments/condominiums for expatriate staff.
• Manage tenancy documentation, renewals, payments, deposits and move‑in/move‑out inspections.
• Oversee utilities, telecommunications, internet, air‑conditioning servicing and furniture/appliance arrangements.
• Address accommodation‑related issues and coordinate timely resolutions with relevant parties.
• Track accommodation costs, tenancy schedules, contract expiries and supplier invoices.
• Support employee relocation, including hotel bookings, temporary lodging and air‑ticket coordination.
• Maintain records of company‑leased apartments, fixed assets, inventory, keys and access cards.
• Provide general office administrative support, including procurement, fixed‑asset management, expense tracking and office upkeep.
• Coordinate office activities, projects and ad‑hoc duties as required.

Required profile

• Minimum 2 years of experience in administrative, office management or related fields such as expatriate housing, facilities or property management.
• Comfortable liaising with landlords, agents, building management, contractors and expatriate employees.
• Ability to manage multiple tenancy arrangements, deadlines and administrative records independently.
• Class 3 driving licence.
• Strong organisational, time‑management and interpersonal skills.
• Self‑driven, detail‑oriented and committed to high‑quality work.

Required skills

• Proficiency in Microsoft Office suite.

What we offer

• Dynamic work environment supporting professional growth.
• Opportunities to manage diverse relocation and office projects.