Administrative Executive, Strategy & Development

About the role

The Administrative Executive supports the CEO's office and the Strategy & Development department, handling coordination, secretariat and administrative tasks. The role also covers administration and logistics for SIAC training programmes, Academy courses and seminars, and liaison with trainers and participants.

Key responsibilities

• Handle administrative and coordination matters for the department, including PA duties, travel arrangements and scheduling support to the CEO
• Provide secretariat support for interdepartmental meetings, including preparing agendas
• Assist in and coordinate visits and events
• Provide administration, promotional and logistical support for SIAC training programmes, Academy courses, seminars and modules (in-person and online)
• Liaise with trainers and participants on registration, payment, course materials and scheduling
• Prepare evaluation reports, certificates of attendance and CPD reports
• Manage the SIAC Academy mailbox and general e-mail enquiries, and update the alumni directory and lecturer list
• Support Young SIAC and other membership and volunteer groups, including enquiries and database administration

Required profile

• Minimum diploma or equivalent
• At least 3 years of experience in administration, including written correspondence, procurement and database management preferred
• Experience working for C-Suite or management executives is relevant
• Team player with good interpersonal, oral and written communication skills
• Meticulous, organised, able to multi-task and service-oriented

Required skills

• Microsoft Office (Word and Excel)
• Online event platforms such as Zoom and Microsoft Teams