Administrative Secretary (Japanese Speaking) – Life Sciences

About the role

This position provides bilingual executive assistance within a fast‑moving life‑science environment. Reporting to the CEO and Administration Head, you will ensure smooth daily operations and support cross‑functional research teams.

Key responsibilities

• Manage calendars, arrange meetings, coordinate travel and prepare presentation materials for the CEO and Administration Head.
• Handle expense claims, invoice preparation and documentation delivery.
• Support manuscript preparation for media interviews, reviews and textbooks.
• Order specialised shipping materials (dry ice, boxes) and maintain inventory.
• Set up meeting rooms, video‑conferencing and tele‑conferencing equipment.
• Provide administrative assistance to research committees and the HR team for interview scheduling and travel entry applications.
• Perform ad‑hoc duties as required.

Required profile

• Minimum degree with at least 1 year of secretarial experience in the life‑science sector.
• Proficiency in Japanese to liaise with Japanese‑speaking colleagues and clients.
• Strong organisational skills and ability to handle multiple tasks simultaneously.

Required skills

• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Outlook
• Microsoft Forms
• Japanese language (spoken and written)

What we offer

• Flexi‑time working arrangement.
• Annual bonus (AWS) and variable performance bonus.
• Opportunity to work in a dynamic life‑science research environment.