Administrative Secretary – Singapore

About the role

We are seeking a proactive Secretary to provide high‑level administrative support to functional leaders and GHQ site leadership in Singapore. The role ensures smooth daily operations, allowing senior management to focus on strategic priorities.

Key responsibilities

• Prepare correspondence, reports and meeting materials for presentations.
• Manage calendars and coordinate meetings, video conferences, seminars and events.
• Arrange overseas travel and accommodation for company visitors.
• Prioritise and handle multiple projects simultaneously.
• Prepare and maintain expense reports.
• Perform general clerical duties including photocopying, faxing, mailing and filing.
• Maintain hard‑copy and electronic filing systems.
• Participate in ad‑hoc company projects and undertake any other tasks assigned by management.

Required profile

• Minimum 2‑3 years of secretarial experience.
• Diploma in Administration, Business or a recognized secretarial qualification (e.g., LCCI Private Secretarial Diploma).
• Ability to handle highly confidential information with discretion.
• Flexible, positive attitude and strong sense of responsibility.
• Willingness to travel up to 5% of the time.

Required skills

• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.