Assistant Director (Facilities Management - Contracts)

About the role

The Assistant Director (Facilities Management - Contracts) helps keep the Integrated Community Hubs safe, well maintained and operationally ready for residents. The role supports the Deputy Director (Facilities Management) in contract management and procurement across the Hubs, sets up governance frameworks and works closely with Hub FM teams to uphold high standards of infrastructure quality.

Key responsibilities

• Review and align FM policies for the Integrated Community Hubs with Infrastructure Group policies to keep standards consistent across all Hubs.
• Lead and guide the Senior Manager (FM - Contracts) in setting robust contract management processes, supporting their professional development and managing their performance.
• Set performance standards and KPIs for contract management and report regularly on contract performance and governance to the Deputy Director.
• Monitor the status of FM contracts, including follow-up on contract variations and documentation, to ensure timely resolution and accurate records.
• Oversee the issuance of Purchase Orders through GeBIZ for FM-related works, with correct funding charges and established FM contract rates.
• Support Hubs with their Cyclical Maintenance Programmes, improvement works and ad hoc projects.

Required profile

• Professional qualification: certification or degree in Building, Mechanical or Electrical Engineering, Estate Management, Facility Management or a related field.
• Minimum 5 years of relevant experience in facilities management, contract administration or a related field, including at least 2 years in a supervisory capacity.

Required skills

• Knowledge of contract administration and procurement, including Government Instruction Manuals (IMs).
• Knowledge of FM operations, including maintenance planning and sinking fund management.
• Analytical and problem-solving skills, and strong interpersonal, communication and stakeholder management skills.
• Proficiency in Microsoft Office; familiarity with GeBIZ or equivalent government procurement systems is a plus.
• Nice to have: knowledge of Singapore standards and codes such as BCA guidelines and Fire Safety Act requirements.